You must know these Pros and Cons of SharePoint

Are you looking for software that will improve productivity? Looking for a way to communicate and collaborate at your firm?

You might want to take a closer look at the amazing benefits of the platform. Ensuring that you invest in the right platform for a longer interval is something that this will help to do.

Is it a good idea for your business to use SharePoint? Will you make a smart investment?

We will give you features and benefits to help you make a decision.

What is SharePoint?

There is a web-based platform called Microsoft SharePoint Online. It has an integration with Microsoft Office for storing and sharing files. It is a document and content management system.

Organizations can coordinate and communicate in a secure way with the help of SharePoint. You can build tasks and track schedules.

The method to use SharePoint:

  • Go to microsoft365 as admin and choose the apps in the menu.
  • Click on the page you want to create in the left-vertical pane.
  • The team site should be selected.
  • Pick the design that matches your requirements.
  • The name and description should be entered.
  • Click on the finish button to complete the setup.

Why are SharePoint document libraries vital?

“They are used as a containing space for your lists. It’s possible to have a separate library for every client, internal department, and partner in the system. Users have access to the documents and content once they click on the library.”

The best way to use the document library is by using the following methods.

  • You can add new items by choosing new. You can drag and drop files from the current library folder.
  • The app will open a Microsoft Office file if you select it.
  • You can change the file with other members at the same time with modern web apps. You can check out a file and stop others from working on it simultaneously.

What is the purpose of SharePoint?

1.      SharePoint Lists

You can manage the information using sharepoint lists and libraries. SharePoint lists are similar to spreadsheets that consist of rows and columns. It is available to users after concurrent access to avoid any hassle in the data.

The web-based features of the project management system make it easy to create, update, and remove items from a list.

2.      SharePoint Workflows

There is a set of decisions and tasks that give you the right outcomes. They are similar to an automated application that handles business processes. If you want to save time and effort, you can use a set of templates in SharePoint.

  • Creator: The person who will create the template of workflow.
  • Author: The person who will configure the workflow of your organization using a workflow template.
  • Initiator: This person will start a new workflow instance for a list item or document. They have permission to terminate the workflow if needed.
  • Participant: This individual performs the task associated with the workflow

3.      SharePoint Search

The basic feature allows users to enter and execute search queries. The recent website has a scope of search. When the query is processed, the search application returns search results that match the query.

You can add words to the search query box and it will return solutions.

4.      SharePoint Libraries

It gives the host features to store, group, modify, filter, and capture vital data about the content. The content in the data can be stored in the library.

A library allows the members to manage, create, collect, and update files collaboratively. One of the many benefits of SharePoint is that you also get access to a great number of default libraries for specific purposes. You get the freedom to use default library apps to build new libraries.

5.      SharePoint Project Site

This template has many components that support project management.

  • A project summary.
  • It is a task timeline.
  • The list of tasks.
  • The calendar has a date.
  • It has a document library.
  • Task management features are built-in.

“It’s convenient to handle tasks and projects hassle-free with this method.”

What are the pros and cons of SharePoint?

Pros of SharePoint

  • Many Features: It has a diverse set of features like task management, document management, security information, and asset library. This gives your organization a seamless experience in sharing, managing, and storing information in the digital world.
  • Office 365 Integration: Office 365 products work seamlessly with SharePoint. Your organization can leverage all products and connect them with SharePoint.
  • Integration: There are great exclusive functionalities with SharePoint. You can also integrate extensions with existing businesses, including CRM and ERM. This will make it easier for organizations to get access to information.
  •  It gives you different types of enterprise solutions, intranets, portals, collaborative workspaces, and more.
  • Reliability: With Microsoft support, you can rely upon solutions during setup, installation, and more. They will provide answers to the technical problems you come across in SharePoint.
  • Collaboration: SharePoint aims to increase employee participation if used properly. You can use it as a central hub for messages, video chat, schedule meetings, and other productivity tools.
  • Data Security: Microsoft SharePoint online has advanced level protection. The data transmissions are protected using the best encryption method. There is two-factor authentication to identify the correct users.

 Cons of SharePoint

  • Less Control: Once you move to cloud services, you get control of the front-end and could disrupt your business requirements.
  • Increases Bandwidth: It is a slow and painful experience after migrating with Office 365 and may increase your bandwidth.
  • Extra Development Efforts: Consider the additional time, issues, and cost required in case of integration. This might affect the productivity of the employees.
  • Extensive Features are complicated: With a wide range of SharePoint features and benefits, you get confused. It consumes more time to invest in tailoring the perfect features and functions.

The Last Takeaway!

The pros and cons of SharePoint have been given to you by us. It is perfect for small, medium, and large businesses that need team collaboration for projects.

Lea Jasper
Lea Jasper
Articles: 202

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